The show is next week and my diary is half empty.You paid for the stand. Nobody booked a time.
Clients book their own slot from a personal invite. Taken slots disappear, so there are no double bookings.
You paid for the booth. Don't lose the leads.
Clients book their own meeting slots before the show. Your notes become a meeting summary at the booth. Every follow-up email is already written when you get home.
Live at CPHI India 2026Ready for ADIPEC, CES, WHX Dubai and Hannover Messe
Taken slots disappear for every other client.
See it with your own expo
From the first invite to a closed deal.
Tell us where you're exhibiting. We'll show you, with your own details, how the days around the show could look.
The booth costs a fortune. The diary fills up on WhatsApp. The notes stay in your head. The follow-ups never get sent.
We fixed all four.
Sound like your last expo?
Exhibitors lose leads in the same three places. On the left is what you live through. On the right is what changes.
01 / BEFORE
Before the expo
Weeks before the doors open
I'm emailing 300 people one by one, then chasing answers on WhatsApp, email and LinkedIn.Hours of copy and paste.
Upload your client list once. Every client gets a personal invite from your own mailbox. You don't chase anyone.
02 / DURING
On the expo floor
Meeting after meeting, no time to write
Back-to-back meetings. I scribble on a card and tell myself I'll remember.You won't. Nobody does.
Speak, write or type a few lines after each meeting. It works even when the hall has no WiFi.
By day two I can't remember who asked for what.Every client starts to blur together.
Your notes become a clear meeting summary: their problem, what they need, what you agreed.
03 / AFTER
After the expo
The week deals are won or lost
I get home to 40 meetings that all need a follow-up. It takes me weeks.By then the client has met your competitor.
A follow-up is already drafted for every client. Read it, change what you like, send it.
The best deal of the show went cold, and I never knew why.A generic email gets a generic silence.
Each email links the client's own problem to what your company can do for them. It reads like you wrote it.
Your whole expo, in five steps.
Set it up once. After that, you only do the part you are good at: talking to clients.
About 15 minutes
Tell us about your expo.
That is the whole setup. No training, no IT team.
- The expo name and dates
- Your hall and booth number
- Your client list, as an Excel or CSV file
Set up your expoExample
Step 1 of 1Expo
CPHI India 2026 · 23 to 25 November
Your booth
Hall 2 · Booth 2B59
Client list
clients.xlsx · 312 contacts added
Invites are ready to send.
2 to 4 weeks before
Every client gets a personal invite.
Not a mass mail. Each one has your branding, your booth number and a link to book a time. It leaves from your own mailbox, so it looks like it came from you. Because it did.
A real invite, sent from RP Industries.
Until the doors open
Watch your diary fill itself.
Clients click, pick a time and they are booked. No sign-up. No back and forth. When a slot is taken, nobody else can pick it, so you never double book.
The page your client sees. Booked slots are greyed out.
On the expo floor
Say a few words. Get a proper meeting summary.
When a client leaves, speak into your phone, write by hand or type. English, Hindi or a mix of both. It becomes an organised meeting summary. It only uses what you said, so no invented prices and no invented dates.
"Late deliveries twice this year. Needs 500 kg a month. Wants GMP papers by Friday."
Meeting summaryPriya Menon · Sunrise Pharma · Example
DraftTheir problem
- Current supplier delivered late twice this year
What they need
- 500 kg every month
- GMP documents
Next steps
- Send GMP documents by Friday
Written only from your note.
Within 24 hours
The follow-up is already written.
For every client, you get a draft email that answers their problem with what your company offers. Read it, change a word if you like, and open it in Gmail or Outlook. You press send. You stay in control.
To: [email protected]Reliable monthly supply for Sunrise Pharma
Hi Priya,
Thank you for stopping by our booth today. You told us that two deliveries arrived late this year, and that you need 500 kg every month.
We keep stock ready for regular monthly orders, so your supply does not wait on a production slot. I will send our GMP documents by Friday, as agreed.
Would a short call next week suit you?
Open in GmailOpen in Outlook
An example draft. Yours is written from your own notes.
Picture day one at your booth.
The hall is loud and your diary is full. Here is the next hour.
Your first client arrives.Their name and what they need are already in your diary.
You talk. They explain their problem.You just listen.
You say a few words into your phone.That is all the paperwork.
The meeting summary is ready.Problem, needs and next steps.
Their follow-up is drafted.Matched to what they told you.
Your next client walks in.
You are not chasing leads. You are closing them.
Built for how expos really work.
Weak WiFi, long days, clients who will not create accounts. We built around all of it.
Works without WiFi
Keep taking notes when the hall network drops. They sync when you are back online.
Your language
Speak in English, Hindi or a mix. Summaries and emails come out in clear English.
You press send
Every email is a draft. You read it, then send it from your own mailbox. Nothing goes out by itself.
Only what was said
Summaries use only your notes. No made up prices, dates or promises.
No client sign-up
Clients open the link, pick a time and they are done. No app, no password.
Your brand, your booth
Invites carry your logo, your colours and your booth number.
Any expo. Any industry. Any country.
Set the dates, hours and booth for each show. Your client list is saved for the next one.
Add your expo
Name, dates, booth and meeting length.
Upload your list
One CSV, remembered for every show.
Send the invites
Personalised, one click per contact.
Meet and follow up
Meeting summaries and follow-up drafts appear as you go.
Questions exhibitors ask.
Which expos does it work for?
Any. Each show gets its own dates, hours, meeting length, booth and form questions, so one account covers all of them.
Do my clients need an account?
No. They open the link in their invite, pick a slot and give their details. They receive a calendar invite.
What if two clients want the same slot?
The first request wins. The second person is asked to choose another time, so you are never double booked.
Does it work at the expo with bad internet?
Open your dashboard once while online. After that, meetings, notes and voice notes work offline and upload when you reconnect. The meeting summary is written once you are back online.
Does the AI send emails by itself?
Never. It writes drafts. You read each one, edit it and send it from your own mailbox.
Can the meeting summary get facts wrong?
They only use what you said in your note. They do not add prices, dates or promises, and you can check and edit before anything is sent.
Who can see my client list?
Only your company's team, under your own login. Every company's data is stored separately.
What does it cost?
Book a demo and we will go through pricing for your expo. There is no payment to get started.
See it on your own expo.
In 15 minutes we show you the whole flow with your expo, your dates and your booth.
- No payment to get started
- Ready before your next show
- You and your clients keep full control
Thanks, we have your details.
We'll be in touch within one working day to set up your demo.